Club Policies

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Swadlincote Lasers Basketball Club 2021-2022 Code of Conduct
V1 October 2021

Please follow the link below to download a copy or continue reading below.


Club Members Code of Conduct

Our basketball club is fully committed to safeguarding and promoting the well-being of all its members, whilst maintaining a good level of coaching/learning. The club
believes that it is important that members, coaches, administrators, supporters and officials associated with the club should, always, show respect and understanding
for the safety and welfare of others.

Therefore, members are encouraged to be always open and to share any concernsor suggestions that they may have about any aspect of the club with either Craig Harrison, Dave Smith, Andy Stacey and Lucy Harrison.

As a member of the Basketball Club, you are required to read, understand, sign and abide by the following code of conduct:

All members must play within the rules of the game of basketball as set out by Basketball England (BE.) and Youth Basketball League (Y.B.L).

All members must respect the officials and their decisions at the start, during and at the end of each game. Complaints must go via the coach or captain and logged within the officials in a respectful manner.

All members must respect the rights, dignity and worth of all participants regardless of age, gender, ability, race, cultural background, religious beliefs or sexual identity, bullying or any type of intimidation will not be tolerated by any person associated with the club.

All members must respect each other and treat each other as they expect themselves to be always treated. Members will not engage in physical or verbal assaults/abuse at any time. Any complaints or concerns should be approached in the appropriate manner with one of the club officials named above.

Any litter in the form of bottles, wrappers etc., brought into the hall should be removed from the hall after each session or game and placed in the bins provided at the venue.

All players will be held responsible for ensuring that any team playing kit is returned at the end of the playing season or at the end of any game when requested by a club official or coach. All kits should be returned undamaged and in good condition.

Members should keep to agreed timings for training and competitions or inform their coach or team manager in advance if they are going to be late or unavailable for any session, failure to do so may affect your selection for matches.

Team selection will be based on attendance, attitude, positional need and adherence to the club code of conduct as deemed appropriate for each game.

Members must wear suitable kit for training and match sessions, with no jewellery or watches to be worn at such sessions.

Members must pay any fees for training and competitions promptly to the club bank account before the 4th day of each month, monthly bank payments are compulsory for squad players unless agreed by the committee in advance, for example through long term injury.

Members are not allowed to smoke on the club premises or whilst representing the club at competitions.

Members are not allowed to be under the influence of, or to consume, alcohol or drugs of any kind either on the club premises or whilst representing the club.

All players must bring to the club’s attention any medical condition which may be of concern.

Damage occasioned to any of the equipment belonging to the club or to equipment or fabric of the buildings used by the club for the purposes practices or matches will render the individual responsible therefore liable for any remedial costs involved.

No player is permitted to swing on the rings whether in practice or during a game situation. Should this rule breached, the player will render himself/herself liable for disciplinary action by the management committee and personally liable for any reparations required due to damage caused to the ring and/or backboard by his/her action.

Failures to adhere to the agreed code of conduct will be dealt with by the club in line with the club’s policies and procedures and any applicable association or league rules. They will be dealt with by at least three of the officials of the club.

A right of appeal to any disciplinary measure imposed upon a member due to a breach of this code of conduct can be made to the club chairman with seven days of the date notification of the measure applied.

Each player will also complete an information list so full registration and contact details are available to the club in case of any emergency. A valid email address, postal address and mobile phone number must be included to aid club communications and notices. All members must let the committee now of any change to these details.

A copy of this code of conduct will be issued to all players – to be signed and returned to the club.

Please follow the link below to download a copy of our full safeguarding policy.


Swadlincote Lasers Basketball Club
V1 October 2021

Please follow the link below to download a copy or continue reading below.


Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”). (See Appendix 1 for Type of Data we collect)

Swadlincote Lasers Basketball Club is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

Swadlincote Lasers Basketball Club complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:

  • To manage and administer membership records.
  • To maintain our own accounts and records.
  • To inform you of news, events, activities and services run by Swadlincote Lasers Basketball Club.
  • To share your contact details with the Basketball England so they can keep you informed about news in the wider basketball community and events, activities and services
    that will be occurring in the England and in which you may be interested.
  • To provide specific contractual information to our partners, Basketball England.

Explicit consent of the data subject so that we can, manage and administer membership records, provide contractual information as requested and keep you informed about news, events, activities, and services Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided:

  • The processing relates only to members or former members (or those who have regular contact with it in connection with those purposes)

Your personal data will be treated as strictly confidential and will only be shared with other members of Swadlincote Lasers Basketball Club for purposes connected with the Club and as required for contractual purposes by Basketball England.

We will only share your data with third parties outside of Swadlincote Lasers Basketball Club with your consent.

We keep data in accordance with the guidance set out in the guide from Basketball England or for the duration of our community coaching contract, whichever is appropriate.

Specifically, we retain data while it is still current.

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  • The right to request a copy of your personal data which Swadlincote Lasers Basketball Club holds about you.
  • The right to request that Swadlincote Lasers Basketball Club corrects any personal data if it is found to be inaccurate or out of date.
  • The right to request your personal data is erased where it is no longer necessary for Swadlincote Lasers Basketball Club to retain such data.
  • The right to withdraw or restrict your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a
    contract with the data subject and in either case the data controller processes the data by automated means].
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.
  • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority);
  • Direct marketing and processing for the purposes of scientific/historical research and statistics]
  • The right to lodge a complaint with the Information Commissioners Office.

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use
prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to
the new processing.

To exercise all relevant rights, queries of complaints please in the first instance contact the club secretary of Swadlincote Lasers Secretary, details on Swadlincote Lasers Basketball Club website.


Type of Data we collect
We collect and process personal data from you, your parent or school, as required for a specific purpose.

This may include:

  • Your name.
  • Your date of birth.
  • Your gender.
  • Your ethnicity.
  • Your home address.
  • Your school/academy (under 16 only).
  • Contact telephone number (over 16 years only).
  • Email address (over 16 years only).
  • Passport/birth certificate (for BE licensing purposes only).
  • Your Basketball England Licence number.
  • Your type of membership and involvement within Swadlincote Lasers Basketball Club.
  • Your payment and/or bank account details, where appropriate.
  • Your marketing preferences, including any consents you have given us.
  • Your medical conditions or disabilities, where provided to us with your consent or parent’s consent to ensure we are aware of any support we may need to provide to you.
  • Your performance details and any disciplinary issues or incidents you may have been involved in on or off the court.

Who we are

The Swadlincote Lasers Basketball Club is a Community Interest Company based in Swadlincote, Derbyshire UK.

Our website address is:

The following applies to our website only.

What personal data we collect and why we collect it

Our website does not actively collect personal data for marketing purposes unless an explicit opt-in is provided or we have a legitimate reason to contact you. The only data we store is covered by the key lawful basis for data processing set out by ICO in the General Data Protection Regulation (GDPR).

  • Your name and contact information will be stored with your consent (or implied consent such as making an enquiry on our website) so that we may contact you in relation to your enquiry.
  • We will only keep your contact details for marketing purposes if you explicitly opt in to our mailing list.
  • If you are an existing customer we may also opt you in to our mailing list under the legitimate business interest basis for processing your data. You will be given the opportunity to opt out in the footer of every marketing email you receive from us thereafter.
  • We may contact you in relation to an ongoing contract.
  • We may contact you in relation to legitimate business interest.
  • Your data will be kept on record for financial accounting purposes which we are legally required to maintain records of.

Our website uses cookies to help us to monitor traffic through our website. We use Google Analytics. All data is anonymous and no personal data is collected.


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Contact form submissions to this website are collected and processed by us. By completing the contact form you are giving us permission to contact you under the lawful basis defined as ‘legitimate business interest’. Your personal data is not used for marketing purposes unless you become an active customer, in which case we may contact you under the legitimate business interest claus or in relation to your contract. The details of your enquiry will be kept until the query has been resolved and then retained for statistical purposes. Your data will only be used by the company for the purpose of answering your query unless you have opted in to receive marketing communications.

Akismet Anti-Spam Service

Akismet is currently disabled on this website.
We collect information about visitors who comment on websites that use our Akismet anti-spam service. The information we collect depends on how the User sets up Akismet for the website, but typically includes the commenter’s IP address, user agent, referrer, and Site URL (along with other information directly provided by the commenter such as their name, username, email address, and the comment itself).

WordPress Specific Cookies

If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Google Analytics

Google Analytics Cookies on this website use the following names:


The cookies named __utma through __utmz come from websites that use Google Analytics, which primarily uses it to track visits.

Cookies do not contain any information that personally identifies you, but personal information that we store about you may be linked, by us, to the information stored in and obtained from cookies.

We may use the information we obtain from your use of our cookies for the following purposes:

(1) to track you as you navigate our website;
(2) to analyse the use of our website;

__utmz stores where a visitor came from (search engine, search keyword, link)
__utma stores each user’s amount of visits, and the time of the first visit, the previous visit, and the current visit (presumably partly for double checking of this information).
__utmb and __utmc are used to check approximately how long you stay on a site: when a visit starts, and approximately ends (c expires quickly). If you look at cookie state changes (e.g. using firecookie), you will see these change regularly.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Blocking Cookies

On your first visit to our website, a privacy notice will appear at the bottom of the window. Click on learn more. You will be given the option to turn off/on marketing related cookies.

Most browsers allow you to refuse to accept cookies.

In Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector;

In Firefox you can block all cookies by clicking “Tools”, “Options”, and un-checking “Accept cookies from sites” in the “Privacy” box.

In Safari you can block cookies by selecting Private browsing.

Blocking all cookies will, however, have a negative impact upon the usability of many websites.

Deleting Cookies

You can also delete cookies already stored on your computer:

In Internet Explorer, you must manually delete cookie files;

In Firefox, you can delete cookies by, first ensuring that cookies are to be deleted when you “clear private data” (this setting can be changed by clicking “Tools”, “Options” and “Settings” in the “Private Data” box) and then clicking “Clear private data” in the “Tools” menu.

In Safari you can delete cookies by selecting preferences, then privacy, then details and then remove all.

Obviously, doing this may have a negative impact on the usability of many websites.

Who we share your data with

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service. Any messages sent to us via a contact form on this website are sent by email directly to us for processing. We do not use an external monitoring system at this time.

Contacting us

If you have any questions about this privacy notice, or if you wish to exercise your rights or contact the DPO (Data Protection Officer), please use the contact details on the contact us page.

Changes to this Policy

From time to time we may update this Privacy Policy in line with website changes that may affect the personal information we gather about you. It is assumed that you accept such changes if you continue to use this website and services. If you do not accept such changes then you should stop using this website and services, and contact us if you would like any information removed.

Downloadable PDF Copies

SLBC Code of Conduct V1
SLBC - Safeguarding Policy v1
SLBC Privacy Policy V1